TIME MODULE

These are some of the features of the timenet work day recording module. For more information, please do not hesitate to request a demonstration without any commitment on your part.

Time control allows you to easily record the hours worked and, consequently, control aspects that can cause significant losses to the company, such as absenteeism, lack of punctuality, breaks at work or unjustified absences.

timenet offers you much more than just a simple attendance control, since in a single application, you can manage the record of your company's working hours in a visual and very easy-to-understand way and obtain all the information you need.

Forget about old time clock machines and paper time recording, opt for the flexibility and mobility offered by the timenet time clocking system.

In many companies, it is common to have different types of working hours, whether due to issues of family conciliation, the needs of the work to be performed, the type of contract, work shifts, etc.

timenet allows you to define unlimited types of working hours, making it easier to calculate the annual hours worked by each employee.

Some of the aspects that you can define in each type of work day are:

• Type of time control, can be fixed schedule, flexible, hourly…
• Working hours group, can be working hours, non-working hours, vacations, leave or any other that you define.
• The time slot can be within the same day or over several days, as occurs in some work shifts.

The most common types of work days are already defined when you contract timenet, but as you can see, defining new types of working hours is very easy and intuitive.

For many companies, it is very useful to create groups of workers because the management of the work schedule can be done much more quickly, since the same group of employees can be associated with a work calendar, types of work schedule and information can be consulted according to the group of workers.

Some examples of worker groups could be:

• Administration.
• Commercial.
• Production.

timenet does not force you to define groups of workers, it will be up to you to decide if you need to take advantage of this functionality that we offer.

timenet is much more than just a simple work time recording application for clocking in at work.

With timenet you can also manage your employees' holidays in a simple and easy way. On a single screen you can see your staff's holidays and configure aspects such as the maximum number of employees on holiday per day, thus avoiding errors in holiday allocation.

You will be able to quickly view your team's vacation days and locate those days in which your company's activity may be affected by having fewer workers available than necessary.

If you wish, you can activate the vacation request function so that your employees can request changes to vacation days from their computer or mobile phone and receive the response through the same system. If the company authorizes the request, it is automatically updated in the employee's calendar, saving time and leaving a written record of both the request and its resolution.

Like other timenet features, this is an option that you can activate or deactivate depending on the worker profile.

Thanks to the timenet work time recording application, you can see from a single screen all the entries and exits of your company's employees in order to control breaks, absenteeism, tardiness, etc. In addition, if you wish, you can track in real time where they clock in, with geolocation, and on which device.

You can do all this from anywhere, as timenet is a fully online application for controlling your working hours, which you can access with any device that has an Internet connection, no matter where you are.

As you can see, timenet is a working hours recording system that offers you many possibilities. Request a free demonstration to see the many benefits that the timenet time control module can bring you.

Since the entry into force of Royal Decree-Law 8/2019 of March 8, 2019, companies are required to keep a record of working hours and keep it available to employee representatives and the labor inspectorate for a period of 4 years.

Failure to comply with this regulation may result in significant fines for the company.

It is the company's responsibility to provide workers with the means to record their working hours and also to ensure that all workers record their working hours correctly.

It does not matter if the worker works in the company, teleworks or works outside the company, as may be the case of a salesperson or operator who does not visit the company at all during the day. The start or end of the working day must be marked at the time it occurs and not in advance or postponed.

timenet greatly simplifies the management of work time recording, greatly reduces your costs and prevents your company from being fined for not keeping track of hours correctly.

We recommend that you consult your labor advisor for any questions, however we provide the following links in case you wish to download official documentation:

timenet is much more than a traditional attendance control or a typical time control application because among its many advantages you can choose the work day recording systems that best suit you.

The methods of clocking in are grouped into two categories:

• Clock in from computers, tablets and smartphones.
• Clock in from specific time control devices, for example, using a card.

In any case, timenet offers you the possibility of using one or several systems at the same time and configuring which workers can use each system.
For example, you could decide that:

• Office staff can clock in from their computer at the company and from home when they are teleworking.
• Your salespeople clock in from the office at the start of the day, but from their mobile phone the rest of the day because they don't return to the office until the evening or the next day.
• Factory employees do this from a terminal with card identification.

But timenet also has two very important aspects that differentiate it from most work time recording applications.

• First: In the case of using computers or other mobile devices, timenet does not need to install any software or component on the terminal from which it is used. For example, if the user is using a mobile phone, it is not necessary to access the Apple App Store or Google Play, since access is 100% online.
  This is a great advantage for many companies because if their employees use their personal mobile phone to clock in, they have the peace of mind that the company is not installing anything on their smartphone.
  In addition, the typical problems that often occur with some apps when updating the operating system or the application itself are avoided.
• Second: In the case of using physical devices for clocking in, timenet connects directly to the equipment, without the need to install software on the company server to connect the time control terminals. 
  This simplifies installation, saves maintenance costs for the company and improves the quality of service, because there is no third-party software responsible for communication between the marking device and the time control application.

With timenet you can define the types of permissions you need, such as absence for medical reasons, personal reasons or others.

You can also determine the different breaks that can be taken during the working day and you can even determine the assigned times and deduct the exceeded times from the working day.

Likewise, there will be control over absences due to unjustified causes and monitoring of absenteeism at work.

In all cases, timenet provides you with information on the hours that each employee has spent on each type of leave, breaks and absences.

If you wish, your company's employees can have a personal application to view their data, holidays, calendar and time stamps. In addition, our web app for recording working hours also includes an internal company messaging network so that you can send messages without having to use external applications.

This way, you can group all communication between the company and employees regarding the registration of working hours into a single system, facilitating communication between workers and the company instantly and with a greater degree of privacy than using messaging applications such as WhatsApp or other means.

timenet allows you to print or save all application reports in PDF, but if you wish, you can also export them to Excel or other formats such as XML, JSON and CSV that will allow you to incorporate the data into other applications.

This export feature of timenet reports is sufficient for most companies, but if you need it, you can complement it with the ADVANCED module that allows you to define templates for data exchange with other applications. You can see more information about the advanced timenet module by clicking here.

timenet allows you to obtain at any time the documentation corresponding to the time control of your employees.

With this document, the company can present the record of the working day to the employee, the employee representatives, and the labor inspectorate if requested.

How much time do you spend correcting omissions or errors when recording working hours?

Would you like to save yourself a lot of this time?

You will find the solution that can help you save time in this process in the advanced module of timenet. With this function, workers themselves can propose corrections to incidents in the record, allowing you to simply accept or reject them.

This speeds up the correction process and prevents misunderstandings or conflicts with employees. Furthermore, by allowing employees to actively participate in correcting their records, transparency and trust in the working time recording system is fostered.

Do you have many days with inconsistent clocking? Do workers forget to clock in or make mistakes when choosing the clocking type?

In our daily lives, it is common to face incidents with workers' timekeeping, whether due to forgetfulness, errors or confusion. This is why timenet gives you the option of activating the suggestion feature for resolving these incidents to make it easier for you to manage these situations and guarantee an accurate record of the working day. This is a very useful function starting from a certain number of workers, as it saves a lot of time when recording incidents of incorrect timekeeping or that workers have forgotten to do.

If you require a more advanced integration, an API is available with which your programmers can easily access timenet functions and create a fully customized integration with their applications.

This is an option that is normally used by companies that have their own IT department or by application developers who want to integrate timenet functionalities into their applications.